Academics

Office of the Registrar

Operating Hours:
Monday - Friday 8:00 AM to 5:00 PM


Procedures

ENROLLMENT OF UNDERGRADUATE PROGRAMS

  1. Midshipman to log-in at MAAP On-line Enrollment System (OES).
  2. Midshipman to accomplish OES-Profiling.
  3. Midshipman to present verification code to the Office of the Registrar.
  4. Midshipman to accomplish OES Clearance.
  5. Midshipman to secure Enrollment Form from the Office of the Registrar through his/her MAAP OES personal account.

Note: All midshipmen/women are required to submit their school credentials from their previous schools upon enrollment to the Office of the Registrar. Also, the Office of the Registrar will post memorandum in your respective areas regarding the schedule of enrollment. Kindly contact the Office of the Registrar for the schedule of enrollment.

ENROLLMENT OF GRADUATE PROGRAM

  1. Continuing/new student shall coordinate to the CAMS representative regarding his/her intent to enroll.
  2. Continuing/new student shall access and accomplish the Online CAMS-OAES.
  3. Continuing/new student to receive Enrollment Form once enrolled through your CAMS-OAES Account.

NOTE:

  1. CAMS will:
    • assess the courses preferred by the student for enrollment.
    • approve the enrollment and issue order of payment for tuition and other miscellaneous fees.
    • advise the student to send the proof of payment through email.
    • forward the proof of payment to the Finance Department through CAMS-OAES.
  2. Finance representative will process the payment through CAMS-OAES.
  3. Registrar will access the name of students once approved by CAMS and cleared by the Finance.
  4. Kindly contact the Office of the Registrar for the schedule of enrollment.

ENROLLMENT OF TRAINEES

  1. Trainee to receive email from the Registrar regarding instructions for online enrollment.
  2. Trainee to register, enroll, and submit entry requirements through online.
  3. Trainee will receive an email from the Registrar regarding his/her enrollment status. If the trainee is a paying trainee, he/she is required to report to the Registrar’s Office on the first day of training to secure the Order of Payment, and then proceed to the Finance Department to settle the corresponding fees.
  4. Trainee to receive a separate email regarding his/her class schedule from the ASTC / MSC / MLC once enrolled.

NOTE: Only those trainees endorsed by the ASTC / MSC / MLC for enrollment will receive online instructions. Kindly coordinate to ASTC, MSC, or MLC for reservation or any inquiries.

APPLICATION FOR GRADUATION AND TO JOIN THE COMMENCEMENT EXERCISES

COMMENCEMENT EXERCISES

MAAP holds Commencement Exercises every May and December, and the application for graduation closes thirty (30) days before the graduation date indicated in the MAAP Calendar. Attendance is OPTIONAL.


GRADUATION REQUIREMENTS
To qualify for graduation, the student must:
  1. Submit a graduation application.
  2. Pass all courses in the curriculum.
  3. Complete onboard training and required validations/assessments.
  4. Pass the Comprehensive Examination of Competencies.
  5. Pass the institutional requirements.

WHO MAY APPLY
1. 3-1 Scheme / Bridging Program
  • Students who disembark January–March or June–October may apply at other times of the year.
  • Those disembarking in April should apply for May graduation.
  • Those disembarking in November should apply for December graduation
2. 2-1-1 Scheme
  • Students may apply during the 2nd semester of their graduating year (4th year level).
3. Students with Extension of Residency
  • Must submit a letter requesting extension to the MAAP President.
  • Once approved, proceed with the graduation application.
APPLICATION PROCESS
    Step 1 :

    Complete the online application form. Kindly coordinate to the Office of the Registrar for the Online Application for Graduation Form.

    Step 2 : Secure original copies of:
  • Notarized CVAA (Certificate of Validation, Assessment, and Approval).
  • Placement Report (from Department of Shipboard).
    Step 3(if applicable) :Secure Certificate of Completion for:
  • Refresher or Remedial Course (from Department of Academics) (Required for students beyond the residency period or under specified curricula.)
    Step 4 : Report to the Registrar’s Office:
  • Submit required documents
  • Get Application for Comprehensive Examination

    • (2-1-1 students must finish and pass all last semester courses first.)

    Only students who completed academic and onboard requirements may take the Comprehensive Examination.

    Step 5 : Get endorsement for Comprehensive Examination from the Registrar..
    Step 6 : Proceed to CCA and present the endorsement..
    Step 7 : After passing, submit Certificate of Completion to the Registrar..
    Step 8 : Wait for email from the Registrar regarding graduation status.

    Only students who completed academic and onboard requirements may take the Comprehensive Examination.

    IMPORTANT REMINDER

    All graduation requirements must be completed within the batch for which you applied. If the requirements are not completed within that period, you will need to submit a new application.

    ACAT Resolution No. 008-2024

REQUEST FOR DOCUMENTS THROUGH REPRESENTATIVE

This procedure applies to documents issued by the Office of the Registrar once available for claiming.

  1. For the ASTC/MSC Certificate of Completion, Certificate of Enrollment, True Copy of Grades, Transfer Credential etc.
    1. Download and fill-up AUTHORIZATION TO REQUEST/RECEIVE DOCUMENTS FORM.
      Note: If the form does not appear in the browser, kindly check your "Downloads" folder.
    2. Submit fully accomplished AUTHORIZATION TO REQUEST/RECEIVE DOCUMENTS FORM to the MAAP-Office of the Registrar, Mariveles Bataan with:

      2.1 photocopy of valid ID with signature from the Representative and,
      2.2 photocopy of valid ID with signature from the Requesting Party (Document Owner).

    3. Receive requested documents.
  2. For the MAAP Transcript of Records and/or Diploma
    1. Download and fill-up AUTHORIZATION TO REQUEST/RECEIVE DOCUMENTS FORM.
      Note: If the form does not appear in the browser, kindly check your "Downloads" folder.
    2. Submit fully accomplished AUTHORIZATION TO REQUEST/RECEIVE DOCUMENTS FORM to the MAAP-Office of the Registrar, Mariveles Bataan with:

      2.1 photocopy of valid ID with signature from the Representative and,
      2.2 photocopy of valid ID with signature from the Requesting Party (Document Owner)
      2.3 original copy of Special Power of Attorney (SPA).

    3. Receive requested documents.

Releasing

TRANSCRIPT OF RECORDS/DIPLOMA

  1. MAAP Graduate will:
    1. Accomplish Registrar's Online Outgoing Clearance (ROCS).
    2. Pay mailing fee in cash or Gcash (graduate will receive an email from the Office of the Registrar for the Gcash account number and corresponding amount)
    3. Send proof of payment to registrar@maap.edu.ph with the email subject format: NAME /PROOF OF PAYMENT/CLASS. (ex. DELA CRUZ, JUAN M. / PROOF OF PAYMENT / CLASS 2020, if payment was made through GCash).
    4. Monitor the delivery status. LBC Tracking Number/s is/are posted at the Registrar’s Facebook Account.
    5. Wait for delivery.
    6. Scan Acknowledgement Receipt QR Code once the document has been received. The QR Code is sent together with the document.
     

    REMINDER: Please take note that releasing of Transcript of Records and /or Diploma depends on the following:

    • Availability of ACAT Resolution Number, electronic/documentary tax stamp from Finance Department, and notarized Certificate of Validation, Assessment and Approval (CVAA) and placement report from DST,
    • Fully accomplished Online Outgoing Clearance
    • Paid mailing fee
    • Schedule of releasing of certificates is every Saturday or any day that suits the availability of the personnel.

    Available TOR/Diploma

FOR GRADUATES:
  • Please refer to the link below for the list of LBC TRACKING NUMBER that your Transcript of Records and /or Diploma has been sent through express delivery courier.
https://www.facebook.com/media/set/?set=a.1710877802747140&type=3
FOR RESIGNED /TERMINATED / SEPARATED MIDSHIPMAN/WOMAN:
  1. Secure and process Outgoing Clearance Form at the Office of the Registrar. Kindly coordinate to the Office of the Registrar for instructions.
  2. Receive fully signed Transfer Credential and True Copy of Grades.

TRUE COPY OF GRADES / CERTIFICATE OF ENROLLMENT

  1. Submit a Request Letter addressed to the Registrar stating the purpose of your request, your program, class, midshipman serial number and scheme in pdf format and with your signature on it.
  2. Attach a copy of your valid ID (MARINA/PRC ID, UMID, Passport, SRB etc.) for verification purposes.
  3. Forward your Request Letter to the Office of the Registrar for Approval through email at registrar@maap.edu.ph

Note:Releasing of Requested documents is within 3 working days upon receipt of the request letter.

REQUEST FOR RE-ISSUANCE / REPLACEMENT OF TOR, DIPLOMA OR CERTIFICATE OF COMPLETION

  1. Fill out the google form for your respective concern:
    • For RE-ISSUANCE / REPLACEMENT OF DIPLOMA / TRANSCRIPT OF RECORDS please click this link.
    • For RE-ISSUANCE OF CERTIFICATE OF COMPLETION please click the link.
  2. Pay re-issuance/replacement fee through bank transfer or in cash at MAAP Satellite Office, Manila.


    MAAP BANK DETAILS
    Account Holder's Name: Maritime Academy of Asia and the Pacific
    Account Holder's Address: Kamaya Point, Brgy. Alas-asin, Mariveles, Bataan
    Account No. : 0045 4007-6402
    Bank Name: BDO
    Bank Address: Quiapo Branch

    Kindly email a copy of the proof of payment at finance@maap.edu.ph.

  3. Upload complete required documents.
  4. Monitor your email for the status of your request.
  5. If the requestor is unable to attend to the transaction himself/herself, he/she must email the following at registrar@maap.edu.ph
    1. Special Power of Attorney (for Diploma and Official Transcript of Records only)
    2. Fully accomplished F-087 AUTHORIZATION TO REQUEST/RECEIVE DOCUMENTS FORM.
      Note: If the form does not appear in the browser, kindly check your "Downloads" folder.
    3. Photocopy of requestor’s valid ID with picture and signature and a photocopy of his/her representative’s valid ID with picture and signature.

    6. MAAP Transcript of Records and Diploma will be mailed directly to you once paid and complied with the requirements.

Contact Us

For enrollment, school credentials, verification, transcript of records, diploma, graduation, residency period and other concerns: registrar@maap.edu.ph
For training registration, enrollment, releasing, and request for re-issuance of course completion certificate concerns: training.registrar@maap.edu.ph
02-8784-9100 local 4006 / 4005
047-237-3355 local 4006 / 4005
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